Senior Workday Business Solutions Analyst

Job Description

SENIOR WORKDAY BUSINESS SOLUTIONS ANALYST

Req #: 234137 Department: ENTERPRISE SERVICES Job Location: Seattle Campus Posting Date: 05/13/2024 Closing Info: Closes On 05/21/2024 Salary: $10,834 - $14,167 per month Other Compensation: Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. UW is committed to attracting and retaining a diverse staff, your experiences, perspectives, and unique identities will be honored at the University of Washington. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
The Finance, Planning, and Budgeting (FPB) encompasses the major central financial, planning, and budgeting functions for the University of Washington, including:

Finance & Budget Strategy

Institutional Data & Analysis

Policy, Planning & State Operations

University Business Services
The Sr. Workday Business Solutions Analyst manages and supports the financial business processes, applications, and systems. This position is responsible for evaluating, developing solutions, partnering with campus partners to implement, and training on process and systems flow. Functions may include analyzing functional and systems requirements, developing application architecture and design, writing code, validating data acquisition and output media/formats, designing user interfaces, developing and maintaining websites, interactive applications, simulations, video/audio streaming, working with users to test, debug, and troubleshoot applications, assuring software and systems quality and functionality, integrating hardware and software components, writing and maintaining program documentation, evaluating new and improved software applications and programming technologies, and ensuring the rigorous application of information security/information assurance policies, principles, and practices.
The Sr. Workday Business Solutions Analyst will work directly with Finance, Planning & Budgeting (FPB) leaders and program managers to provide consultation and support in the collection, development, analysis, interpretation, and management of a variety of complex internal and external data sources. The Sr. Workday Business Solutions Analyst operates under general or minimum supervision and performs duties with broad latitude for exercising independent judgment.
Position Complexities
Campus leadership:

Collaborate, communicate, and coordinate FPB leadership and program managers to provide consultation and support in the collection, development, analysis, interpretation, and management of a variety of complex internal and external data sources to coordinate with central partners to update or modify business systems processes in central systems.

Demonstrated functional expertise in finance and accounting business processes.

Responsible for recommending and implementing industry-leading practices, processes, and technologies.

Recommend, review, and own the functional/ technical solutions, evaluate short-term or long-term trade-offs based on business processes to ensure industry-standard, scalable solutions are implemented.

Negotiate priorities and resolve conflicts between unit requests and priorities and FPB and University mission, goals, and priorities.

Integrate unit priorities and programs into FPB and university priorities.

Lead and move projects forward effectively, even in situations where they have little or no direct control of or influence over project partners.

Build and maintain trusted relationships with internal partners (central partners and unit partners) and external partners.

Create/maintain functional specification documents, review technical specification documents, Workday standard/custom configurations documents, rollout strategies, end-to-end business flows, test scenarios, and perform/ support end-to-end testing for business partners.
Strategy/Program/Project Management:

Participate in the development and communication of business process changes and modifications.

Able to work with all levels of leadership and staff; able to communicate effectively (written and verbally).

Strong blend of technical/process skills, leadership, and group facilitation.

Strong organization skills to prioritize a diverse workload.

Able to independently problem-solve or work collaboratively on a team to approach complex issues and relationships with finesse, patience, tact, and confidentiality.

Manage and execute technical and business components of a complex enterprise system.

Integrate new concepts and technology.

Gather and analyze detailed data and then link that to broader strategic concepts to ensure program needs are met.

Project manage workflow requirements, modeling data, and metadata.

Build, enhance, and continuously improve business systems programs.

Advise and counsel leadership, faculty, and staff on business systems modifications and changes.

Seek ways to continuously improve the program to enhance UW's financial systems.

Create and update tools and resources for program users.

Follow trends in the market; identify, develop, and disseminate best practices.
Leadership Skills:

Manage multiple complex projects simultaneously.

Remain calm in stressful and crisis situations.

Exercise sound judgment at all times; balance the needs of the university and FPB balancing systems against university policy, federal, state, and local laws and codes, and FPB policies and procedures.
Skills Complexity:
Requires competence in a diverse set of skills and knowledge of University systems and business processes including an understanding of:

Day-to-day of unit operations.

Financial business operations including budget management, payroll, purchasing, travel, and reconciliation.

Grants management.

Financial systems implementations.

Data and reporting needs at the enterprise level.
DUTIES AND RESPONSIBILITIES
Business Systems Analysis and Planning
Analyze Complex Business Process, Problems, and Resolution:

Investigate and resolve intricate issues related to Workday, business process, and other integrated systems.

Collaborate with central finance offices and campus partners to develop effective solutions.

Document system issues, data flow, integration, workflow, and pain points.
Strategic Decision Support:

Analyze business problems and propose solutions in a complex matrixed environment.

Assess alternatives and create business cases.

Provide critical insights to diverse process partners.

Configure or design Workday configurations.

Recommend, review, and own functional and technical solutions.

Evaluate short-term and long-term trade-offs based on business processes.

Ensure industry-standard, scalable solutions are implemented.
Risk Management and Oversight:

Identify risk trends from incoming tickets and propose system-wide solutions.

Evaluate information from multiple sources and reconcile conflicts.

Ensure proper escalation for critical issues.

Coordinate configuration changes and break fixes.
Collaboration and Communication:

Engage with the Application Support team to address campus issues related to Workday and enterprise systems.

Act as a liaison between FPB and the Application Support team.

Collaborate with functional subject matter experts across FPB and campus partners.

Provide targeted training, if needed, including with Shared Environments.
Process Integration and Documentation:

Create and maintain functional specification documents.

Review technical specification documents.

Document Workday standard/custom configurations.

Develop rollout strategies and end-to-end business flows.

Work closely with other FPB Workday Business Analysts to ensure integrated processes function seamlessly.

Create and maintain comprehensive business process and systems documentation.
Enterprise System Management:
End-to-End Testing and Support

Design comprehensive test scenarios.

Perform or support end-to-end testing for business partners.

Collaborate with cross-functional teams to ensure successful system implementations.
Procure-to-Pay Expertise

Demonstrate functional expertise in procure-to-pay business processes.

Collaborate with stakeholders to recommend and implement best practices, processes, and technologies.
Other duties as assigned

Train and cross-train FPB staff on business processes and systems; provide mentorship to FPB program staff.

Provide backup support in providing guidance to the campus Shared Environments.

Other duties as assigned.
Lead Responsibilities:

Lead the work of EBS Workday Analysts. Assign project, provide coaching, consultation and guidance for project resolutions.

Provide feedback to EBS Workday Analysts.

Provide input to EBS Workday Analysts’ performance evaluations.

Collaborate and work with the EBS project manager and communication change manager to ensure project goals are met and updates and training are pushed to campus.
MINIMUM REQUIREMENTS

Bachelor's degree in Business Administration, Accounting, Finance, Informatics, or related field and 6 years of progressively responsible experience in complex analysis and tasks involving the development, implementation, and support of enterprise-wide applications and services in multiple languages and environments.

OR CPA AND 3 years of progressive experience.

OR Master’s Degree AND 3 years of progressive experience.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS

Significant understanding of technical and financial terms, business processes, and financial reporting.

Advanced Workday functional and design knowledge in reporting, configuration, and other technical topics.

Demonstrated experience in working on, communicating with, and building relationships with diverse groups and teams; respects, values, and contributes to FPB and UW’s commitment to diversity, inclusion, and equity.

Experience with system implementation deliverables and related analysis, including scope definition, requirements gathering, business process re-engineering, it-gap analysis, the total cost of ownership, benefits analysis, and business process improvement.

Advanced ability to develop efficient and effective analytic methodologies and approaches to generate value, address a broad range of operational and performance issues, execute the analysis in a timely, accurate and reliable manner, and communicate findings clearly and concisely to diverse business leaders, key contributors and stakeholders.
DESIRED QUALIFICATIONS

Have specialist knowledge and experience in Grant & Research Accounting, Procurement and Supply Chain Management, or GAAP Accounting.
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

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