Office Administrator

Job Description

If you’re seeking a great career-starter role, look no further! We at Affinity are a close-knit group of smart, hard-working and fun people – truly. We’re seeking an Office Administrator to support our San Francisco office. As the Office Admin, you’ll be the first point of contact for team members and guests, so this is a perfect role if you’re outgoing, proactive, and smart. You’ll be called upon to roll up your sleeves to keep our office humming while assisting with important tasks like ensuring our guests are welcomed, managing our vendors, organizing our common areas, and responding to daily requests from various team members. It’s a fun group, so you’ll fit in great if you have a work hard/life balance philosophy. This role is your opportunity to get into a great company at an entry level. The first two people in this role have moved on to roles that they’re challenged in and love. We’ll help you figure out what will make your career path fulfilling. This is a nonexempt (hourly) role. Hours will be 8:30am - 5:30pm (with an hour lunch). You’ll report to the VP People.

What you’ll be doing

• Reception Duties:
• Be aware of our guest visit schedule, be present to greet guests, ensuring they have a great experience once they walk through our doors
• Assist Recruiting team with ensuring interviewees are welcomed warmly and seated in appropriate interview rooms
• Manage incoming and outgoing mail as needed (FedEx, UPS, USPS, etc)
• Answer internal and external calls as they come in
• Facilities / Office Duties:
• Monitor, maintain and serve as first point of contact for all tasks related to the overall appearance and presentation of the office to reflect Affinity’s culture.
• Responsible for managing the upkeep of the office, ensuring the office space is tidy and clean. This includes upkeep and maintenance of the lunch and kitchen area, meeting rooms, etc.
• Oversee day-to-day interactions with existing food/beverage vendors
• Assist in planning and executing fun onsite events and project planning (happy hours, parties, etc.).
• Maintain conference rooms to keep them ready for the next meeting
• Order office supplies, as needed; organize office supply closets and cabinets
• Help track budget & spend against all of the above items
• Coordinate building maintenance or repair requests
• Work closely with People and Recruiting teams to support important projects

We’d love to hear from you if you:

• Exhibit an upbeat attitude and positive approach to work
• Excel at providing the highest level of customer service to guests, fellow employees and vendors
• Present a sense of urgency when given projects and good about progress updates
• Are proficient in managing multiple projects effectively, with a high degree of accuracy and in a timely manner
• Have a good working knowledge of Google Mail, Google Docs, Word and Mac environments
• Are proficient with basic math and accounting skills
• Have a minimum 2 years’ office administrative and reception desk management experience
• Comfortable working with initiative and are a self-starter

Benefits

• 100% employee coverage on medical, dental, and vision insurance
• Public transportation allowance (CalTrain, BART etc.)
• Flexible vacation time
• Education benefit if you want to go to a conference / take a class

A bit about us Relationships are the backbone of the world's most valuable industries—from sales and business development to finance and philanthropy. But the tools used today to manage those relationships are broken. Actionable context remains locked away in the email and calendar streams of coworkers and colleagues, and no one has the time to analyze or organize this exponentially growing trail of data. Affinity ingests and analyzes this massive communications data stream and uses it to power our platform, which helps our customers understand, manage, and leverage their networks more effectively. We've raised over $40M, and in the past two years, we launched the product and have since processed over 1 billion communication data points and generated 4+ million introductions and connections while capturing close to 40% of the global venture capital market. We are also actively breaking into new markets. We're growing fast and we’ve got a lot left to build. ALL ARE WELCOME The more diverse our team is, the more we’ll be able to learn from each other, and the better our company and our product will be. Whatever your gender, race, sexual orientation, religion, age, veteran status, favorite Spotify playlist, or social, cultural, and economic background, we can’t wait to welcome you to Affinity! Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Apply for this job