Administrative Assistant (Legal and Finance)

Job Description

Finger Food is an award-winning technology innovation company. We help businesses take on large workflow problems with solutions that utilize holographic computing, cognitive computing and the Internet of Things. From our local community to global corporations, we are actively changing the way people interact with and use technology for the better. We design, develop, and deliver excellence on a multitude of platforms that are creating serious, tangible results for Fortune 500 clients around the globe. I t’s where geek meets craft, cloud meets chipboard, and concept meets context. We work on the bleeding-edge of technology and our work is transforming industries. We are constantly growing and we need like minded people to grow with us.

As an Administrative Assistant (Legal and Finance) you will be a part of a dynamic, passionate team of professionals. You should be comfortable working in a fast-paced environment and able to manage a range of tasks in a timely and efficient manner. You will be responsible for maintaining administrative files, support accounts payables, assist with legal research, and manage calendars, meetings and travel arrangements for the Legal and Finance teams.

Previous experience as a Finance Administrator, Legal Assistant or similar is required.

RESPONSIBILITIES:

• Provide administrative support to the Finance and Legal Teams in a fast-paced environment addressing ad hoc requests in a timely and thorough manner.
• Aid accounts payables processing
• Maintain administrative file items including financial and legal correspondence, forms, and reports.
• Prepare invoices, memos, letters, financial statements, reports and other documents, using G-Suite/MS Word.
• Coordinate office tasks, such as departmental finance and budget preparation .
• Create and update financial and legal spreadsheets.
• Review and proofread documents to ensure compliance with legal procedures.
• Assist with legal research by performing secretarial duties using legal terminology, procedures, and documents.
• Manage calendars, coordinate meetings and make travel arrangements.
• Manage and track legal requests.

QUALIFICATIONS:

• 2-4 years experience as a Financial Administrator, a Legal Assistant or in a similar role.
• Demonstrated knowledge of current financial reporting and accounting practices.
• Advanced written communication skills.
• Technologically competent (e.g. G-Suite, QuickBooks, Microsoft Word, Excel, Outlook, Adobe, etc.)
• A Degree or Diploma in Business Administration is preferred.

NICE TO HAVE:

• Working towards a financial, accounting, legal or administrative designation.
• Previous experience in a legal environment.
• Prior experience in full cycle accounting and financial statement preparation.
• Be a detail oriented, motivated self-starter with the ability to work independently and in a team environment while completing assignments by deadlines.

We thank all applicants for their interest, however, we regret to inform you that only short-listed candidates will be contacted.