Adminstrative Support, Property Management

Job Description

Description

Job Summary:

Under general supervision, uses specialized knowledge and skills obtained through experience, specialized training or certification to support new business endeavors, monitor properties through the construction and lease up process and monitor assigned properties in portfolio through the end of compliance. Monitor Low Income Housing Tax Credit (LIHTC) compliance and property management activities. Complete complex portfolio analysis, prepare reports, and present results to leadership team. Guidance is provided to perform varied work that is somewhat difficult in character requiring some evaluation, originality and ingenuity to make moderately complex decisions.

Essential Duties and Responsibilities:

• Oversees the properties that are directly assigned to their portfolio.
• Completes portfolio analysis using internal company software and Excel to identify risks and trends; prepares professional presentations; and presents results to supervisor and management team.
• Analyzes Financial Statements, Leasing Reports, Tenant Income Rent summaries, Inspection Reports, General Partner Certifications and other documents supplied by general partners.
• Performs site visits to observe the physical conditions and management practices of LIHTC properties.
• Performs random audits of tenant files and follow up on all non-compliance issues including IRS form 8823’s.
• Develops and maintains relationships with general partners and developers.
• Establishes relations with management agents, housing agencies and lenders interacting with properties in the assigned portfolio.
• Identifies potential problems with construction and lease up phases based on property performance and forecasted trends report to management for direction.
• Provides advisory and support to facilitate the improvement of the assets in the assigned portfolio.
• Recommends a property be placed on or removed from the WATCHLIST.
• Under supervision, develops a plan for the WATCHLIST properties in their respective portfolios, with feedback and guidance of management, and documents and updates the steps to be taken.
• Determines what variances exist compared to the original acquisition model.
• Maintains a thorough and current record of property activity in the RaPID database.
• Prepares various reports as necessary.
• Performs other duties and responsibilities as assigned.

Qualifications

Knowledge, Skills, and Abilities:

Knowledge of:

• Company’s working structure, policies, mission, and strategies.
• Fundamental concepts, principles and practices of LIHTC.
• Fundamental concepts, principles and practices of the real estate industry, including multi-family housing, property management and health/safety regulations.
• 8823 Guide.
• Fair Housing Laws and practices.
• Principles of banking and finance and securities industry operations.
• General accounting principles.

Skill in:

• MS Excel, PowerPoint or other presentation software
• Financial statement analysis.
• RaPID database.
• Document Management technology.
• Financial Calculator.
• Identifying the needs of customers through effective questioning and listening techniques.
• Detail orientation to ensure quality standards are met without impairing workflow.
• Communicating both orally and written.
• Demonstrating sensitivity to customer needs (both internal and external) and proactively addressing customer needs.
• Operating standard office equipment and using required software applications to produce correspondence, reports, electronic communication and spreadsheets.

Ability to:

• Organize, manage and track multiple detailed tasks and assignments with frequently changing priorities in a fast-paced work environment; and maintain accuracy on completed work.
• Proactively demonstrate readiness and ability to initiate action.
• Work independently as well as collaboratively within a team environment.
• Establish and maintain effective working relationships at all levels of the organization, including negotiating resources.
• Project a positive, professional image both internal and with external business contacts.
• Convey information clearly and effectively through both formal and informal documents.
• Identify relationships, draw logical conclusions and interpret results for use in decision making.
• Identify issues and develop solutions within the portfolio.
• Follow-up to ensure resolution and completion of tasks.

Educational/Previous Experience Requirements:

• Bachelor’s Degree (B.A.) in related field and a minimum of three to five (3-5) years of relevant professional work experience, and interpreting financial statements.
~or~
• Any equivalent combination of experience, education, and/or training approved by Human Resources.

Licenses/Certifications:

• Tax Credit Certification from a recognized agency, or ability to obtain within 90 days of employment.