Executive Assistant

Job Description

Finger Food is an award-winning technology innovation company. We help businesses take on large workflow problems with solutions that utilize holographic computing, cognitive computing and the Internet of Things. We design, develop, and deliver excellence on a multitude of platforms that are creating serious, tangible results for Fortune 500 clients around the globe. It’s where geek meets craft, cloud meets chipboard, and concept meets context. We are constantly growing and we need like minded people to grow with us.

As Executive Assistant, you will be a part of a dynamic, passionate team of professionals. Our ideal candidate will be professional, have good judgement, and be strong in administration and organizational skills. You will be able to work collaboratively within the Business and Administrative team, to ensure the organization is represented in the best manner as possible towards internal and external stakeholders as well as clients. The EA will provide a wide range of support from scheduling, planning and coordinating the executive office, to ensuring the executive is properly briefed and prepared for each engagement or meeting.

RESPONSIBILITIES

• Act as a liaison for the department by relaying messages, redirecting personnel, and answering questions regarding the department and employees.
• Understanding and interacting with key internal, external stakeholders and clients.
• Screening, prioritizing, and responding to executive emails, phone, voicemail, slack, and mail.
• Preparing for client meetings or presentations (eg. Collating meeting materials, ensuring meeting room is prepped, IT equipment is set up and working, etc.).
• When applicable, summarizing meeting notes, and action items for the executive.
• Acts as administrative point of contact between executives and internal/external clients to book events.
• Manage the executive’s daily calendar including planning and scheduling meetings, appointments, and events.
• Plan and coordinate travel arrangements and itineraries.
• Working with Marketing and Business Development to review event lookaheads.
• Understanding current critical projects as well as upcoming workflow to help identify key timelines and project priorities.
• Understanding current and future business and its impact on project and communication workflows to identify roadblocks or conflicts.

QUALIFICATIONS

• Minimum 5 years experience in an Administrative or Executive Assistant role.
• A Degree or Diploma in Business Administration is preferred.
• Demonstrated organizational, scheduling, and multitasking abilities.
• The ability to expertly communicate verbally, in writing, and with diverse groups.
• Be personable with the ability to present and conduct yourself professionally.
• Proven ability to work well under pressure and complete projects timely and proactively.
• Be able to work both in a team and independently.
• Be able to work with limited information and problem solve to deliver ideal solutions.

NICE TO HAVES

• Advanced computer literacy (G-Suite, Office 365).
• Be a detail oriented, motivated self-starter with the ability to work independently and in a team environment while completing assignments by deadlines.
• Must maintain a valid BC Driver's License and have a vehicle available for daily errands.

TO APPLY

• Please submit your Resume and Cover Letter.
• All candidates must be willing and able to work onsite.
• Please ensure that you are eligible to work in Canada prior to sending your application.

We thank all applicants for their interest, however, we regret to inform you that only short-listed candidates will be contacted.