Accounts Payable Manager

Job Description

As a thought leader in our industry and a technology-driven organization, Aquent always looks to push the envelope. Want to spearhead the process to imagine and deliver disruptive solutions? Want to do it within a fast-growing, innovative, organization with a 30-year track record? Keep reading!

Aquent is eager to hire a savvy and sophisticated AP Manager on a possible contract to hire basis. Ideally, our AP Manager will live in commuting distance to our world HQ on Boylston Street in Boston so that when it’s safe to be in the office you can work side by side with your colleagues.

You’ll Add Value Every Day:

• Manage Accounts Payable for a growing multi-national company, including management of the AP Team, the Vendor Onboarding system, and overall vendor relations.
• Maintain independence in all business dealings with vendors and other Company employees.
• Develop, monitor, and ensure compliance with Aquent’s Expense Report policy.
• Ensure all electronic and check disbursements, 1099, and tax-related payments are processed on a timely basis.
• Develop, implement, enhance, and optimize Aquent’s AP systems, functions, procedures, and policies, to ensure adherence to our guidelines and "best practices" for AP Teams.
• Technical ability to extract Concur information for reporting to support cost savings and procurement initiatives.
• Assist and in some cases act as the point person in identifying cost savings. Familiarity with procurement processes and practices, as well as experience with vendor negotiation is extremely helpful.
• Manage monthly closing of Accounts Payable system and posting of month-end information to GL and ensure the accuracy of AP data recorded in our financial systems.
• Provide outstanding customer service assistance to all managers, staff, and Talent; respond to AP and expense report questions/concerns to meet business needs in a professional and timely manner.
• Act as a liaison between Aquent’s AP Team and external parties, including lenders, suppliers, outside accountants, and governmental agencies and external accountants in order to meet AP related information requests and to ensure that proper AP information is maintained for historical purposes in accordance with Aquent guidelines.
• Train and evaluate AP employees to enhance their performance, development, and work product.
• Monitor Company-wide spending for adherence to budget, recommend actions to correct budget variances, as necessary.

Key Factors That Will Impact the Accounts Payable Manager’s Success:

• Accounts Payable experience in a large multi-national services company.
• Three or more years of leadership experience included management of AP team.
• Experience working with generally accepted accounting principles and accounting software.
• Must have large ERP AP system experience, specifically Concur Invoice and T&E as well as vendor onboarding experience.
• Must have worked with vetting independent contractors, familiar with 1099 reporting requirements.
• Preferred Degree in accounting, finance, business or work experience equivalent.
• Strong computer and business solutions software skills.
• Strong interpersonal skills for interacting with vendors, staff, and senior management.
• Good communication skills for communicating.
• Strong analytical and problem-solving skills.
• Good presentation skills for educating internal clients on accounts payable and expense report principles and guidelines.
• Good planning and organizational skills to support continuous improvement supporting the organization.
• Strong leader and role model capable of initiating and implementing changes and best practices in the organization with a strong commitment to ethical behavior.

About Aquent:

We are a global workforce solutions company that helps organizations find, grow, and support their most valuable resource - people. More than 30 years ago, we invented the creative and marketing staffing specialty. We continue to be the largest creative staffing firm in the world. By challenging conventional wisdom, we continuously innovate across talent, services, and technology within the creative space and beyond.

Aquent is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

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