Finance and Billing Specialist

Job Description

RoboHead ( www.robohead.net ), a division of Aquent, provides project management software solutions for over 10,000 people around the world.

On a daily basis, you’ll invoice customers, manage contracts and change orders, create month-end financial reports, and assist the sales and marketing team with other finance-related customer needs. This is a remote (home office) position that can sit anywhere in the United States.

Ways you’ll continuously add value:

• Invoicing clients in QuickBooks per clients’ contractual requirements
• Recording invoice details and client finances in various reports and databases
• Collaborating with the sales team on client activity: additions, terminations and rate reviews/increases
• Preparing and managing the communication for customer Change Orders
• Preparing monthly sales commission reports
• Preparing monthly financial summary reports for department and upper management
• Communicating with internal teams regarding customer payment information, refunds, and adjustments
• Ensuring executed documents are stored properly
• Managing team expenses and preparing monthly expense reports

Key factors that greatly impact your success:

• The ability to motivate yourself and work independently the majority of the time.
• Excellent verbal and written communication skills.
• Proficiency in MS Office Suite (Word, PowerPoint, Excel).
• Strong QuickBooks understanding required
• Familiarity with Google Apps (Gmail, Calendar, Drive).
• High attention to detail required
• General knowledge of business finance principles and terminology
• Experience with billing/invoicing, accounts receivables, collections, contracts and legal documents

What we offer:

• Work/life balance: we say it, we mean it!
• Generous benefits package: medical, vision and dental benefits, generous 401(k), FSA, tuition reimbursement, paid sick/vacation time, and more
• An unusually generous and flexible vacation offered - AKA vacation when you need it
• Free use of our Hawaii and Florida beach houses
• Individualistic approach: we encourage a personal touch to your work - we don't believe in a "one-size-fits-all" approach
• Industry reputation: we are the world's largest creative staffing firm

About RoboHead:

RoboHead is a project management software solution designed for marketing and creative professionals. We’ve designed our easy-to-learn and quick-to-implement software to solve the day-to-day challenges of project managers, graphic designers, marketing directors, creative directors, and others on your team.

The software is simple because everything you need to create awesome work is in one place: schedules, budgets, deliverables, approvals, reports, assets and more. When you get more work done in less time while delivering projects on schedule and budget, the result is happy and satisfied clients.

RoboHead/Aquent is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.