Onboarding Coordinator

Job Description

Prodigy Education connects students, parents, teachers and school districts with resources that promote a lifelong love of learning. Anyone with an internet connection is welcome to create a free account and try the most effective and engaging K-8 math platform in the world. Our business model helps us connect with youth around the world, with over 100 million students now voluntarily practicing math every single day — and enjoying it! At Prodigy Education, we have an incredible team that works tirelessly to turn our goal of making education a human right into a reality. We are immensely grateful for our amazing team and all they do every day. We welcome people who share our passion to join our team, where you will have the opportunity to help an entire generation of students to LOVE learning. Our passion is our mission - to help every student in the world love learning! Please note: During the Covid-19 pandemic, in order to keep all our candidates safe, Prodigy is hiring and on-boarding 100% remotely for the time being.

Overview:

• Our company is growing exponentially, and so we are looking for an Onboarding Coordinator to support our People Operations team in creating an excellent onboarding experience for our many new team members! In this role you will be instrumental in maintaining a strong partnership across the business by providing administrative support primarily in the areas of employee onboarding, benefits administration, payroll, and off-boarding. You will also have a hand in levelling our employees up by helping to drive Employee Growth and Development initiatives and administering programs/policies that will promote a high performing culture and support our rapid growth. This is an excellent opportunity to dive into the world of People Operations - its up to you where you can go from here!

Your Impact:

• Prepare and administer all new hire documentation
• Maintain up-to-date and accurate files for all employees
• Coordinate and schedule orientation process for all new hires
• Respond to general employee inquiries regarding policies and procedures outlined in the Employee Handbook/Confluence page and provide guidance
• Administer and enroll employees in all benefits programs and act as the main point of contact for applicable benefits questions and promote existing plan coverage on an ongoing basis
• Ensure that employee off-boarding guidelines are coordinated and administered
• Assist in the development and implementation of company policies and procedures to ensure compliance with federal and provincial legislation.
• Generate and create reports and data analytics as requested, ensuring confidentiality and accuracy of the data and information, and identifying trends.
• Support HRIS administration through the coordination of software integrations, general settings, backend changes, information updates (individual and mass updates at year-end for salary and job information {BambooHR, Lever, D2L}
• Support and participate in various Employee Growth and development programs or initiatives
• Participate in the bi-monthly payroll process by updating and providing information for new hires, promotions, terminations, and employee changes
• Other duties as assigned

Who You Are:

• 1-3 years working in human resources
• 1+ years of payroll and benefits administration experience
• Knowledge of Employment legislation, Health & Safety legislation, and WSIB requirements is an asset
• Ability to exercise tact and discretion in dealing with sensitive and confidential information.
• Detail-oriented and able to work to tight timelines.
• Excellent organizational skills and the ability to multitask
• Strong communication and interpersonal skills and the ability to work well with employees at various levels of the organization.

What We Offer:

• The opportunity to build a career of value and witness first hand the impact Prodigy has as the most engaging math platform in the world!
• A culture of transparency, where team members are involved in important conversations
• No micromanaging here! We believe in our employees skills and abilities, we encourage you to bring new innovative ideas to your team
• Full health benefits from day one (1) for you and your family, fully covered! Nothing is ever taken off your pay cheque
• We are a profitable company, with eligibility to participate in stock options for all employees
• Late or early riser? We understand! We offer flexible working hours that allow you to schedule your 8 hour day with a bit more flexibility. We do have core office hours, to ensure team members can be present for important meetings and department needs. Our core office hours are 10:30am - 3:00pm
While we operate 100% remotely for the time being, our company culture and values remain at the core of everything we do. We are offering a number of remote-friendly activities such as:
• Virtual trivia
• Zoom meditation, stretching, and fitness sessions
• Daily remote challenges via Slack
• Virtual “Prodigy Prepares” cooking series featuring our very own employees!
• Remote work employee budget for things like home office equipment etc.
When this pandemic comes to an end and it is safe to be back in the office here's a glimpse into what you can expect:
• Feel like a different work environment? Work from home 1x a week!
• Team building events that not only include you as a Prodigy employee, but your significant other and children as well
• Company pizza lunch every second week for ‘All Hands’, where we discuss important Prodigy milestones
• Do you need some fun to help break up your day? We have that covered! Join in some Ping Pong games, Smash Bros competitions or board games!

Come as you are We believe the power of our collective potential will transform education. We are building towards a diverse, inclusive, and equitable workplace to empower and create access and opportunity for all. We welcome applications from people from all underrepresented groups, including (but not limited to) people of any gender, age, or religion, members of the LGBTQIA2+ community, BIPOC and other underrepresented races and nationalities, people with disabilities, veterans, and anyone who may contribute to the further diversification of Prodigy Education. If you feel like you don’t have all the qualifications for this position, and are willing to use your initiative to learn the rest, we’d still love for you to apply! We are an equal opportunity employer and are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Prodigy Game will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs. Apply for this job