Senior Executive Business Partner, UK

Job Description

Position Summary

The Senior Executive Business Partner role is an essential role for Marqeta's European team. In addition to managing the day-to-day operational needs of our European office location, this role will also provide support to Senior Leaders. The Office Manager will be a key partner in managing our London office, all in support of scaling our high growth company.

We are looking for a proactive professional who garners tremendous trust, respect and confidence in handling highly sensitive information and important relationships. Operationally, the Office Manager will support Marqeta’s Europe Senior VP, acting as the Executive Partner for this main leader. This role is expected to be based in our London office, even though we are a Flex First company, due to the nature of this role's responsibilities and expectations.

What You'll Do

• Overseeing administrative tasks for the office, receiving and directing visitors when applicable, and handling or delegating basic office tasks as appropriate.
• Help to submit purchase orders, monitor budgets and handle other accounting related activities for the office as needed.
• Perform general administrative tasks, create processes that drive effectiveness, guide employees and visitors when in the office, and coordinate communication between departments.
• Responsible for managing office supplies, and all relevant vendor relations that support the office.
• Support senior leadership in order to maximize their schedule, calendar and/or time.
• Ensure agile support to leaders relative to scheduling around meetings, presentations, travel, speaking engagements and interviews.
• Plan and attend staff meetings, document key agenda items and action items, as well as organize follow-up activities.
• Assist Europe Senior VP in driving accountability for metrics and actionable insights with their respective teams and partners.
• Plan, manage and execute a wide variety of events from start to finish (offsites, team meetings, meals, parties, etc.) within a prescribed budget.
• Coordinate all aspects of travel planning for assigned leadership – both domestic and international.
• Support cross-functional or office projects as needed and when they arise unexpectedly.
• Consistently represent Marqeta’s values, contribute to Marqeta’s culture and inspire others to exceed expectations

What We're Looking For

• Entrepreneurial mindset with a strong work ethic.
• Experience in helping an executive scale in a hyper growth environment.
• 5+ years of previous executive level support.
• Knowledge of standard office administrative practices and procedures.
• Ability to operate in a fast-paced, transparent and collaborative environment
• Proficiency in MS Office suite (Word, Excel, PowerPoint).
• Familiarity with GSuite, Slack, TripActions & Expensify is preferred.
• Self-motivated, highly organized, and consistently demonstrates proactivity.
• Demonstrate solid research skills, being a creative problem solver and having an exceptional attention to detail.
• Ability to effectively manage competing priorities, follow through and consistently deliver against objectives.
• Excellent interpersonal, verbal, written communication, and presentation skills.

Our ideal candidate is....

• Flexible and comfortable in a fast-paced, high intensity, but informal start-up environment
• Skilled in all aspects of planning and project management.
• Able to take an idea from concept to completion.
• Results-oriented with a positive outlook and a clear focus on high quality deliverables.
• A natural forward planner who critically assesses own performance and craves high quality feedback from colleagues.
• Can handle highly sensitive information with the highest degree of integrity, judgment and confidentiality.
• Empathic communicator, and able to see things from the other person's point of view.
• Excellent relationship builder.
• Able to demonstrate a high level of tact, discretion, and diplomacy with all internal and external customers.