Vendor Management Assistant

Job Description

Company Overview Fanatics is building a leading global digital sports platform. The company ignites the passions of global sports fans and maximizes the presence and reach for hundreds of sports partners globally by offering innovative products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting & Gaming, allowing sports fans to Buy, Collect and Bet. Through the Fanatics platform, sports fans can buy licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods; collect physical and digital trading cards, sports memorabilia, and other digital assets; and bet as the company builds its Sportsbook and iGaming platform. Fanatics has an established database of over 100 million global sports fans, a global partner network with over 900 sports properties, including major national and international professional sports leagues, teams, players associations, athletes, celebrities, colleges, and college conferences, and over 2,000 retail locations, including its Lids retail business stores. As a market leader with more than 18,000 employees, and hundreds of partners, suppliers, and vendors worldwide, we take responsibility for driving toward more ethical and sustainable practices. We are committed to building an inclusive Fanatics community, reflecting and representing society at every level of the business, including our employees, vendors, partners and fans. Fanatics is also dedicated to making a positive impact in the communities where we all live, work, and play through strategic philanthropic initiatives. VENDOR MANAGEMENT, ASSISTANT JOB SUMMARY: Assist in vendor relationship strategies, systems, and processes for identified vendors, ensuring centralized program controls. Assure consistency in performance measurement, reporting, and issues management for vendor relations and contracts. STRATEGIC RESPONSIBILITIES •Assist in overseeing vendors to ensure regulatory and compliance requirements and procedures are followed •Monitor vendor performance KPIs, escalating issues as needed •Maintain vendor performance scorecards •Monitor controls (e.g., SOX) related to shipments overages •Gather qualitative feedback from cross-functional teams (e.g., Buying, Operations, Traffic) on vendor performance •Build vendor performance reports OPERATIONAL RESPONSIBILITIES •Own the vendor setup process, collaborating cross-functionally as needed •Document policies, controls, and track approval of any changes due to vendor-related updates •Support Buying and Operations teams in resolving Returns-to-Vendor (RTVs), particularly obtaining RTV authorization, labels, and Return Authorization (RA) numbers •Support Accounts Payable team in resolving discrepancies between purchase orders and proofs of delivery •Support Buyers on shipments monitoring through systems, providing proactive insights on items being delivered on time •Monitor the vendor compliance inbox, resolving and/or escalating issues •Remain current with industry and competitive trends, acting as a subject matter specialist and identifying potential new vendors •Assess potential new vendors’ capabilities •Support cross-functional teams through interactions with vendors •Identify risks associated with vendor performance, based on Fanatics SOPs, and build mitigation plans TEAM LEADERSHIP •Drive cross-functional collaboration for vendor management activities EDUCATIONAL REQUIREMENTS: •Bachelor's degree in business, supply chain management, procurement, and/or a related field preferred •Relevant certifications (e.g., Certified Professional in Supply Management, Certified Vendor Manager) are a plus GENERAL KNOWLEDGE, SKILLS & ABILITIES: •Minimum of 2 years of experience in interacting with vendors and assessing performances •Familiarity with retail industry and vendor relationships is a plus •Strong experience in data analysis to assess performance and identify improvement opportunities •Experience in generating and maintaining vendor performance reports and documentation •Experience in creating visualizations and presentations •Track record of collaborating with cross-functional teams •Strong attention to detail and organizational skills for vendor contract management •Strong analytical and problem-solving skills, helping to identify and resolve vendor performance issues •Strong teamwork and interpersonal skills •Effective communication skills for reporting •Ability to assist in managing vendor relationships •Willingness to learn and adapt to changing practices •Ability to assist in implementing improvements and leading practices •Proficiency in Microsoft Office •Proficiency in data analysis, data visualization, and reporting tools •Experience with vendor management software and tools, ERP systems, and data analytics tools Tryouts are open at Fanatics! Our team is passionate, talented, unified, and charged with creating the fan experience of tomorrow. The ball is in your court now. Ensure your Fanatics job offer is legitimate and don’t fall victim to fraud. Fanatics never seeks payment from job applicants. Feel free to ask your recruiter for a phone call or other type of communication for interview, and ensure your communication is coming from a Fanatics or Fanatics Brand email address. For added security, where possible, apply through our company website at www.fanaticsinc.com/careers Fanatics is committed to responsible planning and purchasing (RPP) practices, working with its business partners across its global and multi-layered supply chain, to ensure that planning, sourcing, and purchasing decisions, along with other supporting processes, do not impede or conflict with the fulfillment of Fanatics’ fair labor practices. NOTICE TO CALIFORNIA RESIDENTS/APPLICANTS : In connection with your application, we collect information that identifies, reasonably relates to or describes you (“Personal Information”). The categories of Personal Information that we collect include your name, government issued identification number(s), email address, mailing address, other contact information, emergency contact information, employment history, educational history, criminal record, and demographic information. We collect and use those categories of Personal Information about you for human resources and other business management purposes, including identifying and evaluating you as a candidate for potential or future employment or future contract positions, recordkeeping in relation to recruiting and hiring, conducting criminal background checks as permitted by law, conducting analytics, and ensuring compliance with applicable legal requirements and Company policies. For additional information on how we collect and use personal information in connection with your job application, review our Privacy Notice . Apply for this job