Job Description

POSITION SUMMARY

The Senior Payroll & HR Specialist will be responsible for various administrative and payroll tasks supporting our global network.

DUTIES AND RESPONSIBILITIES

The duties and responsibilities of this position consists of, but are not limited to, the following:

Human Resources:

• Administration of employee lifecycle, compliance, health and wealth benefit, compensation, etc. related activities i.e., hiring set up, employee change requests, termination processes, leaves of absence, HR data/reporting
• Manage new hire contract process, amendment letters, and termination papers (filled out, signed and filed)
• Track and audit data and employee paperwork for accuracy and compliance.
• Prepare formal HR-related letters on employee's request
• Support HR Business Partners with general HR administration and ad hoc requests
• Support employees with benefit, time off, payroll, etc. related questions, and processes
• Mexico Specific: Manage employee benefits, including working with the vendor, set employees up, coordinate benefits payouts, and complete paperwork
• Mexico Specific: Calculate final payment for terminated employees

Payroll:

• Gather inputs required for payroll process
• Validate payroll reports prepared by external payroll provider for quality and accuracy
• Calculation of payroll inputs
• Prepare reports for Finance to ensure funding of payroll
• Collaborate closely with Accounting/Finance team for smooth payroll process
• Discuss and resolve payroll issues with employees and payroll provider
• Mexico Specific: Ensure employees are set up with bank accounts/manual set up for employees with bank
• EU Specific: Prepare Payroll reports

Support:

• Support the administration, operation and execution of strategic HR Projects and core processes
• Collaborate daily with internal and external 3rd parties (i.e., HR COE’s and business partners, payroll providers, benefits providers, managers, Tax and Social authorities, IT)
• Other duties or responsibilities as assigned according to the team and/or country specific requirements

QUALIFICATIONS

Required:

• High School Diploma or GED
• Minimum 4 years of experience in an HR environment (payroll and/or administration)
• Proficient in Microsoft Office suite of programs
• Experience in processing payroll
• Site Specific: Fluent in Spanish and English (written and verbal)

Preferred:

• Working towards a degree from an accredited college or university
• Experience working with an external payroll provider
• Experience in the shared service environment
• Strong verbal and written communication skills
• Experience creating solutions
• Strong attention to detail
• Collaborative attitude and ability to work within a team
• Values a diverse and inclusive work environment

Disclaimer:

This job description is intended to generally describe the nature and level of work to be performed by employees in this position. It is not intended to be construed as an exhaustive list of all responsibilities and skills required of employees performing this role.

Equal Opportunity and Affirmative Action Employer

C.H. Robinson is proud to be an Equal Opportunity and Affirmative Action employer. We believe in equality for all and celebrate the diversity of our employees, customers, and communities. We believe this increases creativity and innovation, drives business growth, and enables engaged and thriving teams. We’re committed to providing an inclusive environment, free from harassment and discrimination, where all employees feel welcomed, valued, and respected.

Benefits

We offer a competitive benefits plan above the Mexican Labor Law. This includes life and medical insurance, a Wealth Accumulation Plan (Plan de Pensiones), an Employee Stock Purchase Plan, and among others, the opportunity to prosper in a Fortune 500 company.

Why Do You Belong at C.H. Robinson?

Standing out among the world’s largest logistics platforms, C.H. Robinson solves logistics problems for companies across the globe and across industries, from the simple to the most complex. For 100+ years, our global suite of services has innovated trade to seamlessly deliver the products and goods that drive the world’s economy. With 20 million shipments annually for 100,000 customers, and millions of dollars contributed to support causes that matter to us, our people and technology literally move the world.

As a FORTUNE 200 company, FORTUNE has also named C.H. Robinson one of the World’s Most Admired Companies 2022. Headquartered in Eden Prairie, Minnesota, we are proud to be recognized as one of LinkedIn’s Top Companies in Minneapolis-St. Paul 2021. And we’re not stopping there... Join us as we collaborate, innovate, and work as one global team to make life better and more sustainable for our customers, communities, and world.