Program Coordinator

Job Description

PROGRAM COORDINATOR

Req #: 234017 Department: UW RECREATION Job Location: Seattle Campus Posting Date: 05/07/2024 Closing Info: Closes On 05/21/2024 Salary: $3,640 - $4,864 per month Other Compensation: Union Position: Yes Shift: Alternate Work Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
University of Washington Recreation’s mission is to provide safe, accessible, and dynamic recreation experiences to engage students in growth and wellbeing.
Under the supervision of the Senior Manager, Fitness and Wellness, the Program Coordinator's (NE S SEIU 925 Non Supv) primary tasks include supporting group rentals of the Waterfront facilities and grounds as well as other UW Recreation facilities, providing coverage and customer service support of the Waterfront’s various operations, and performing administrative tasks such as supporting department-wide initiatives and committee work in the areas of Staff Development, Assessment, and Risk Management.
At the University of Washington, diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create a welcoming and respectful learning environment, and promote access, opportunity, and justice for all. The incumbent must view themselves as part of not only UW Recreation, but also Student Life, UW campus(es), Seattle and the Northwest region, and the national stage of campus recreation – and promote the department accordingly.
DUTIES AND RESPONSIBILITIES
The following represents a variety of the responsibilities assigned to the person in this position. The examples represent typical work, but are not intended to be inclusive of all duties required for this position:
Customer Service and Facility Coverage

Instruct the work of the Recreation student staff.

Carry out both opening and closing routines for the Waterfront Activities Center, ensuring the building is secure.

Provide Waterfront coverage on all home football game days.

Respond to inquiries made via phone, in person, or email about department facilities, activities, programming, policies, and procedures, providing accurate and timely information.

Utilize Fusion to sell, rent, and register customers for various activities.

Assist Managers with entering class and activity information into Fusion.

Enforce institutional and facility use rules and regulations (e.g., identification checks, shoe policy, music policy, etc.). Resolve facility use conflicts (e.g., reservation conflicts, patron use conflicts, etc.)

May be assigned to cover other areas within the facility or department as necessary.
Administrative Responsibilities

Support members of the Executive Team in accomplishing departmental committee work. This may involve compiling meeting notes, event planning, day of support, aiding with the on-boarding of student staff, etc.

Provide general office administrative support by updating staff name tags, maintaining the staff contact sheet, distributing mail, paying bills.

Complete facility inspection logs. Initiate appropriate action to correct facility activity space and equipment use safety problems. Recommend facility maintenance to be performed (e.g., submit maintenance or custodial requests in Maintenance Care).

Monitor UW Recreation supply inventory. Update reports as needed.

Complete department reports as necessary, e.g. theft, incident, accident, monthly/quarterly reports, etc.

Assist with administrative tasks/projects for other program areas (e.g., monitor Club practices, assist with Gear Garage rentals, etc.).

Serve as a Workday I-9 Coordinator. Verify new employee documents and complete the Workday I-9 form.
MINIMUM REQUIREMENTS

High school graduation or equivalent AND two years of administrative support in campus recreation or equivalent education/experience.
DESIRED QUALIFICATIONS

Bachelor’s degree preferred.

Knowledge of boating and collegiate recreation activities.

Experience utilizing Microsoft Office applications to compile statistical data and draft documents.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

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