Administrative Business Coordinator (Team Assistant) for European Equities Investments team

Job Description

About this role

You will be responsible for delivery and execution of administrative business support to the European Equity team within Fundamental Equities. The role is based in Edinburgh working alongside an existing Administrative Assistant based in London.

You will be responsible for calendar management, supporting office operations, and coordination of events and team activities. You should be motivated, action-orientated, resourceful, organized, and collaborative with a strong attention to detail. You should have a general understanding of core administrative business processes.

Your responsibilities:

• Diary management, including organising internal and external meetings
• Communicating & building relationships with key brokers
• Booking and making all necessary arrangements for business travel
• Handling expenses using Concur system (training will be provided)
• Comprehensive email coverage
• Filing & photocopying
• Liaising with facilities, post room, print room
• Use of CorpAxe & CBC Meetings calendar (training will be provided)

Core administration:

• Effectively managing calendars across global time zone, including the coordination of meetings and video conferences.
• Coordinating business travel and processing the relevant expenses in line with company policy.
• Planning and coordinating small internal and external events (e.g., strategy sessions, conferences and social events) whilst ensuring that logistics are adequately managed to ensure that all events run smoothly.
• Serving as the main point of contact for external visitors and coordinate with operational teams to ensure compliance with security protocol/procedures.

Skills & behaviors:

• A minimum of 2 years of related administrative experience, ideally in a similar role in financial services.
• The ability to maintain focus, complete tasks in a timely manner, set realistic timeframes for completion and provide updates as timelines change.
• Interact autonomously with internal partners, independently follow through on requests and actions.
• A strong sense of urgency about getting work done.
• Excellent communication skills (written and verbal).
• Proficiency in Microsoft Office and collaboration tools; comfortable navigating technology.
• A flexible attitude and an ability to adjust or reprioritize and assume additional responsibilities as required.
• Build positive rapport with different management styles.
• Knowing and engaging with the right individuals/teams to solve problems in a timely manner.
• Exercising discretion when handling or dealing with sensitive information.
• Ability to work independently and calmly in a multi-task fast-paced environment whilst being self-motivated and flexible.
• Proven team-player with a can-do approach.
• Ability to represent the division and BlackRock to the highest standard following the principles of partnership, integrity and excellence.

Our benefits

To help you stay energized, engaged and inspired, we offer a wide range of employee benefits including: retirement investment and tools designed to help you in building a sound financial future; access to education reimbursement; comprehensive resources to support your physical health and emotional well-being; family support programs; and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.

For additional information on BlackRock, please visit @blackrock | Twitter: @blackrock | LinkedIn: www.linkedin.com/company/blackrock

BlackRock is proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to age, disability, race, religion, sex, sexual orientation and other protected characteristics at law.