Administrative Assistant

Job Description

Vanguard is a leading provider of financial products and services to individual and institutional investors world-wide! In addition, Vanguard is an employer of choice that continually invests in the growth, development, and success of its employees (crew members) over the course of their Vanguard careers. Vanguard’s Office of the General Counsel addresses a wide range of sophisticated and compelling legal and compliance issues. To continue to support its growing business, Vanguard is seeking an Administrative Assistant.

Potential candidates should share Vanguard’s core values, including unmatched ethical standards and client service, strong work ethic, and can-do demeanor. They should champion a team environment by building collaborative and positive relationships with others.

In this role you will:

• Maintain calendar for leader and department.
• Handle logistics for conferences and meetings including scheduling, travel arrangements if necessary, refreshments/meals, invoices, etc.
• Prepare agendas, memos, correspondence, meeting minutes, reports, and presentations as needed.
• Participate in special projects and perform other duties as assigned.

What it takes:

• Minimum of three years administrative experience, preferably in a medium to large size department in a corporate setting.
• High school diploma or an equivalent combination of training and experience; Associate's degree or Bachelor's degree a plus.

Special Factors:

• This position is based in our Malvern PA office and is hybrid.

Special Factors

Sponsorship

About Vanguard

We are Vanguard. Together, we’re changing the way the world invests.

For us, investing doesn’t just end in value. It starts with values. Because when you invest with courage, when you invest with clarity, and when you invest with care, you can get so much more in return. We invest with purpose – and that’s how we’ve become a global market leader. Here, we grow by doing the right thing for the people we serve. And so can you.

We want to make success accessible to everyone. This is our opportunity. Let’s make it count.

Inclusion Statement

Vanguard’s continued commitment to diversity and inclusion is firmly rooted in our culture. Every decision we make to best serve our clients, crew (internally employees are referred to as crew), and communities is guided by one simple statement: “Do the right thing.”

We believe that a critical aspect of doing the right thing requires building diverse, inclusive, and highly effective teams of individuals who are as unique as the clients they serve. We empower our crew to contribute their distinct strengths to achieving Vanguard’s core purpose through our values.

When all crew members feel valued and included, our ability to collaborate and innovate is amplified, and we are united in delivering on Vanguard's core purpose.

Our core purpose: To take a stand for all investors, to treat them fairly, and to give them the best chance for investment success.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.