Administrative Support Specialist

Job Description

It’s an exciting time to be at Infoblox. Named a Top 25 Cyber Security Company by The Software Report and one of Inc. magazine’s Best Workplaces for 2020, Infoblox is the leader in cloud-first networking and security services. Our solutions empower organizations to take full advantage of the cloud to deliver network experiences that are inherently simple, scalable, and reliable for everyone. Infoblox customers are among the largest enterprises in the world and include 70% of the Fortune 500, and our success depends on bright, energetic, talented people who share a passion for building the next generation of networking technologies—and having fun along the way. We are looking for an Administrative Support Specialist to join our Bangalore COO Org team. In this role, you will manage executive schedules, travel arrangements, guest itineraries, event planning, and transportation coordination. You will be critical in ensuring smooth day-to-day operations through skilled multitasking and collaboration, proactive problem-solving, and attention to detail.

We are looking for an Administrative Support Specialist to join our Bangalore COO Org team. In this role, you will manage executive schedules, travel arrangements, guest itineraries, event planning, and transportation coordination. You will be critical in ensuring smooth day-to-day operations through skilled multitasking and collaboration, proactive problem-solving, and attention to detail.

You are the ideal candidate if you thrive in a fast-paced environment, enjoy working with leadership teams, and excel in organizational and communication tasks.

What you’ll do:

• Manage executive meeting schedules, coordinate logistics, and prepare necessary materials
• Arrange domestic and international travel, including flights, hotels, and visas
• Prepare detailed travel itineraries for executives and visiting guests
• Coordinate transportation for executives and guests, ensuring timely pick-ups and drop-offs
• Plan and execute internal team events, including meetings, conferences, and team-building activities
• Liaise with vendors for transportation and event services, including sourcing of corporate gifts
• Drive fun activities and team building activities, including team offsites in alignment with Infoblox policy
• Provide administrative support, including document preparation, correspondence, and record-keeping
• Manage executive calendars and provide daily reminders for tasks and meetings

What you’ll bring:

• Bachelor’s degree
• 8-10 years of experience as an executive assistant, administrative assistant, or in a similar role
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook, Teams)
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Ability to prioritize tasks in a fast-paced environment
• Experience with travel coordination and event planning preferred

What success looks like:

After six months, you will:

• Successfully manage all executive meeting schedules and travel logistics
• Streamline event and team-building activities, ensuring seamless execution and high engagement
• Develop strong working relationships with vendors for transportation and event services

After about a year, you will:

• Be a key contributor to maintaining smooth operations for the COO Org leadership team
• Optimize the planning and coordination of executive events and travel
• Establish yourself as a reliable and proactive member of the administrative team

We’ve got you covered:

Our holistic benefits package includes coverage of your health, wealth, and wellness—as well as a great work environment, employee programs, and company culture. We offer a competitive salary and benefits package, including Provident Fund with company match and generous paid time off to help you balance your life. We have a strong culture and live our values every day—we believe in transparency, curiosity, respect, and above all, having fun while delighting our customers.

Speaking of a great work environment, here are just a few of the perks you may enjoy, depending on your location...

• Delicious and healthy snacks and beverages
• Electric vehicle charging stations
• A courtyard and amenities like an onsite gym, table tennis, pool table, play area, etc.
• Newly remodeled offices with state-of-the-art amenities

Why Infoblox?

We’ve created a culture that embraces diversity, equity, and inclusion and rewards innovation, curiosity, and creativity. We achieve remarkable results by working together in a supportive environment that focuses on continuous learning and embraces change. So, whether you’re a software engineer, marketing manager, customer care pro, or product specialist, you belong here, where you will have the opportunity to grow and develop your career. Check out what it’s like to be a Bloxer. We think you’ll be excited to join our team.

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