Grants and Finance Specialist, Global Energy

Job Description

This is a hybrid position which requires 8 days per month in the office. You can be based in our office in The Hague; WRI Europe. Existing work authorization is required at the time of application submission as WRI is unable to sponsor any visa work sponsorship for this position.

About the Program:

WRI is at the forefront of a global transformation in people's energy consumption. Working with influential stakeholders in government, the private sector, and major NGOs around the world, the WRI Energy Program is making the vision of clean, reliable and affordable energy a reality. The energy program builds on more than 40 years as a recognized leader in research that promotes sustainable development and leverages a global network across 50 countries to accelerate the pace at which the world moves away from fossil fuels and embraces low-carbon energy sources and ensures that no one gets left behind in this new economy.

Job Highlight:

Reporting to Global Energy Senior Operations Manager, you will provide finance, operations, and administrative support to WRI’s Global Energy Program. You will maintain the team’s budgets to guide project implementation, monitor spending in compliance with funder terms and WRI policies, and coordinate with vendors and partners to develop and implement subawards. You will also provide logistical support and administrative coordination. You will be responsible for integrating equity into your work.

What will you do:

Financial and Grant Management (45%):

• Develop fiscal year and funder budget forecasts on a yearly basis in coordination with the Global Operations Team
• Regularly review, update, and monitor all transactions, commitments, and revenue prospects to support healthy financial management and help prepare for quarterly projections and reviews
• Follow WRI’s internal processes and deadlines related to financial management, including managing financial quarterly reviews, monthly & annual closeouts of grants and awards, and annual budget planning
• Update and maintain project budgets utilizing WRI’s budgeting and forecasting software (TM1)
• Serve as team liaison with central WRI departments (Accounting, HR, G&C, Facilities, etc.) to provide guidance and support to team members on various operational issues and to ensure compliance
• Maintain team administrative materials, including organizational charts and training materials
• Provide administrative support for internal team meetings, including preparing slide decks and note taking
• Support miscellaneous project operations needs, including personnel processes, timesheet and payroll processes, and IT requests

WRI Country Team Support (30%): -

• Provide ad-hoc financial and grant management support to WRI’s Country teams, including Europe, US, India, Africa, Indonesia, China and Mexico when they face capacity gaps or growth
• Serve as a liaison between global and country teams including bridging communication with central WRI departments

Subaward Management (25%): -

• Assemble and process subgrants and contracts in accordance with WRI’s contracting and granting policies
• Monitor subaward reporting schedules, coordinating submission by partners and review with programmatic team
• Communicate directly with partners for submission of required subaward materials
• Process vendor and grantee payables

What will you need:

• Education: You have completed a bachelor’s degree in finance, economics, accounting, business, public policy, political science, non-profit management, international affairs. Relevant work experience in lieu of degree is accepted
• Experience: You have a minimum of 3 years of relevant work experience
• Experience with grants management, Salesforce or a similar CRM system, Asana, non-profit operations, non-profit development, budgeting software, and/or Microsoft Excel is a plus.
• Interest in sustainable solutions for people, climate and nature
• Commitment to equitable processes and outcomes
• Excellent written and oral communication skills, including the ability to work well in a team and with international colleagues
• Languages: Written and verbal proficiency in English
• Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization

Potential Salary: Salary is commensurate with experience and other compensable factors.

How to Apply: Please submit a resume with a required cover letter by the date of 21 November 2024.

We are unable to consider your application without a cover letter.

You must apply through the WRI Careers portal to be considered.

What we offer:

• A competitive salary
• Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US
• The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
• A workplace that strives to put diversity and inclusion at the heart of our work
• The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI
• Commitment to hybrid working model with flexible working hours
• Generous leave days that increase with tenure

About Us:

Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.

The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

Our mission and values:

WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.

Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence and Respect.

Our culture:

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment; we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.

Our team in Human Resources carefully reviews all applications.