Primary Care Practicum (Pcp) And School Of Medicine Curriculum Coordinator

Job Description

PRIMARY CARE PRACTICUM (PCP) AND SCHOOL OF MEDICINE CURRICULUM COORDINATOR

Req #: 240186 Department: SCHOOL OF MEDICINE Job Location: Health Sciences Center Job Location Detail: Hybrid Eligible: 2-3 days per week remote, 2-3 days in Health Sciences. Posting Date: 10/25/2024 Closing Info: Closes On 11/08/2024 Salary: $3,749 - $5,010 per month Other Compensation: Union Position: Yes Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The School of Medicine (SoM) has an outstanding opportunity for a Primary Care Practicum (PCP) and School of Medicine Curriculum Coordinator to join their team.
The Primary Care Practicum (PCP) Program and School of Medicine Curriculum Coordinator (payroll title: Program Coordinator) will provide administrative management support for the University of Washington School of Medicine longitudinal preceptorship for 120 foundations-phase medical students in Seattle. The Program Coordinator serves an important customer service role and facilitates critical communication between the PCP Directors, Curriculum office, and the six foundation phase teaching sites located in Seattle, Spokane, Wyoming, Alaska, Montana and Idaho. This role helps in curricular systems support, non-clinical elective support for medical students, and room reservations. This is a multifaceted and dynamic position providing broad exposure to many of the University of Washington School of Medicine deans, faculty, preceptors, students, and staff. The Program Coordinator reports directly to the Assistant Director of Curriculum with dotted-line responsibility to the Director of Operations for Foundations of Clinical Medicine and the Colleges in School of Medicine.
DUTIES AND RESPONSIBILITIES
PCP Implementation and Ongoing Coordination:
• Provide front-line support for the PCP faculty director, students, and faculty preceptors. Escalate issues and concerns to the PCP Director, Curriculum Assistant Director, Curriculum Director, and leadership as appropriate.
• Collaborate with the Assistant Director, PCP Director, and faculty preceptors to develop PCP schedules and clinical placements for foundations-phase medical students.
• Manage the PCP assignment tracker and student progress on PCP program requirements. Make sure the tracker system is up-to-date and functioning by communicating with technical staff.
• Independently identify issues relating to PCP congruence between the six WWAMI sites and escalate to directors, appropriate committees, deans or staff as appropriate.
• Manage the distribution, tracking, and recording of student, faculty, and program evaluations.
• Analyze student data to ensure students have met program requirements and standards of professionalism. Escalate inconsistencies and professionalism issues to appropriate faculty and staff to address concerns.
• Ensure that students, faculty, and staff have appropriate permissions in the tracking systems. Get all PCP faculty members across the six WWAMI sites into E-value.
• Facilitate the appropriate exchange of information and communication with UWSOM leadership, system directors, and application developers across medical education information systems.
• Use UWSOM Curriculum Management System to create ad hoc reports for SoM Deans and faculty to determine where in the curriculum individual curricular items reside.
• Participate in Curriculum department meetings and continuous program improvement projects.
• Schedule and support PCP meetings and conference calls with regional site directors.
• Create and share PCP recruitment materials.
• Maintain the PCP website and make sure the content is up to date.
• Set up faculty development sessions and create best practices documents for students and faculty to maintain program efficacy.
• Advise departments and students of policies and procedures related to preceptorships and shadowing experiences. Direct students to appropriate department contacts to set up preceptorships and shadowing experiences.
• Collect data and keep extensive records of curriculum content to provide necessary information for the LCME team and make sure the program follows LCME standards.
• Communicate with FCM department staff on a quarterly basis to assign grades for the FCM/PCP course.
• Support Clinical Skills Steering Committee to include agenda setting, meeting minutes, action item tracking and follow-up.
Rooms:
• Serve as the SOM point of contact for first- and second-year student teaching space, including assigned lecture halls, The Health Sciences Education Building (HSEB) rooms, and Health Sciences Building T-wing, 5th floor classroom/labs. Book all exam rooms and monitor the booking of small group rooms for Foundation Phase classes and provide assistance with room conflicts.
• Work with curriculum colleagues to manage the preparation of classrooms for student small group sessions and to monitor for needed repairs.
• Primary resource for setting up small group room seating and wall configuration for active learning as needed.
• Work with the outside schools and programs to help accommodate teaching room requirements for their student programs and field requests for other SOM groups who require Health Sciences Building T-wing, 5th floor and lecture halls assigned to the medical school.
• Work with Academic Affairs management team to establish and implement policy and procedural guidance for use of the Health Sciences Building T-wing, 5th floor teaching classrooms.
• Serve as the point of contact with Health Sciences Room reservations team to address quarter break, finals week, and other room reservation needs and situations.
Non-Clinical Electives (NCE) Coordination:
• Provide administrative support for NCE instructors. Communicate with departments as appropriate.
• Advise instructors on UW course policies and procedures. Assist with course applications: course descriptions, assigning credit, teaching hours, syllabi requirements. Facilitate the course approval process with the UWSOM Curriculum Office.
• Manage the NCE course information spreadsheet for the six WWAMI sites to facilitate registration of UWSOM regional medical students. Serve as a liaison with UWSOM registration team.
• Work with Curriculum Specialist, Assistant Director, Director, and UW systems to make sure NCE are in the UW Times schedule as appropriate throughout academic year.
• Meet UW required deadlines for course administrative support.
• Keep students informed of NCE opportunities.
SoM Systems:
• Canvas Learning Management System data management.
• Curriculum Management System support as available to help with data entry/management.
• E*Value SoM registration database management to set up clinical clerkship timeframes and availability.
Miscellaneous:
• Proctor foundations-phase exams for medical students as needed.
• Other duties as assigned.
MINIMUM REQUIREMENTS
• High school graduation or equivalent AND two years of experience working in a program interacting with faculty, administrators, or students at a University or School setting OR equivalent education/experience.
Equivalent education and/or experience may substitute for minimum requirements.
Additional Requirements:
• Must be able to quickly move classroom furniture (ie. tables, chairs, and room dividers) around and lift about 50 lbs.
• Demonstrated proficiency with Outlook, calendaring, spreadsheets, word processing, and databases in a Windows environment; including advanced experience with Microsoft Word, Excel, and Outlook software to design graphic models, advanced spreadsheets; facility with database software.
• Experience performing complex scheduling including independently prioritizing needs of program clients and matching client preferences to available experiences.
• Excellent customer relations abilities with proven written and verbal communication skills.
• Strong time management skills, with proven ability to prioritize and multitask (i.e., prioritize deadlines for multiple projects).
• Well organized and extremely detail-oriented with a high degree of reliability and accuracy.
• Ability to interpret and communicate to others complex policies and procedures.
• Excellent grammar, spelling and familiarity with business correspondence.
• Ability to maintain confidentiality concerning applicant and student records.
DESIRED QUALIFICATIONS
• Bachelor’s degree.
• Experience with learning management systems (e.g. Canvas, Blackboard, Schoology, Moodle, Edmodo).
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