Contract Specialist

Job Description

CONTRACT SPECIALIST

Req #: 236647 Department: UW MEDICINE SUPPLY CHAIN MANAGEMENT Job Location: Remote/Hybrid, Seattle - Sand Point Posting Date: 07/26/2024 Closing Info: Open Until Filled Salary: $5,810 - $8,714 per month Other Compensation: Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, click here. UW Medicine Supply Chain Management has an outstanding opportunity for a CONTRACT SPECIALIST .
WORK SCHEDULE

100% FTE, Days

Monday - Friday

Hybrid, 1 day a week onsite
POSITION HIGHLIGHTS

Facilitates both contracting and analysis work for the Maintenance, Repair & Operations (MRO)

Responsible for the execution of regularly scheduled data exports and primary user of data to create cost savings analysis and contract compliance analysis and reports

Accountable for coordinating UW Medicine policy and strategic direction in association with other units whose interests and expertise are crucial to successful resolution of our mission.
DEPARTMENT DESCRIPTION
UW Medicine Supply Chain’s objective is to ensure our patient care experience is enhanced by delivering a robust foundation of services, operational and technical support, and the sharing of comprehensive, relevant, and highly specialized supply chain management expertise. This includes a primary focus on customer service, as well as maintaining appropriate levels of general, medical, and surgical supplies throughout each facility.
PRIMARY JOB RESPONSIBILITIES

Provide leadership and direction for procurement and contracting activities to UW Medicine departments

Participate in resource planning, assessing and prioritizing requirements for complex programs including issues of emerging technology advances in surgical and clinical equipment, contracting, consignments, patient safety, and the use of the internet for procurement and contracting transactions

Plan, award, and administer contracts for goods and services covering a wide range of technically complex products and serve as liaison to ensure effective overall operation of the procurement, contracting and payables system

Develop long term procurement and contracting strategies and implement procedures and systems which will support programs and continued growth.

Coordinate with clients regarding their requirements; drafting of technical specifications; recommending technical assistance and proposing standardization of goods when appropriate.

Solicits vendor response by approved, procedural methods for specific competitive contracts; selecting the appropriate method, i.e. Request for Information, Requests for Proposal, telephone quotation, Request for Quotation, Request for Bid; Request for Qualification and Quotation, direct negotiation; fully and completely document the reasons for process selection.

Develops and drafts contracts that are compliant with UW Medicine Medical Centers, University of Washington and State of Washington rules and regulations.

Conducts financial analysis to meet departmental needs by utilizing Supply Chain tools and processes to make data-driven recommendations

Develops and/or recommends contract language to ensure vendor performance; reviewing all vendor contracts prior to forwarding to the Attorney General's Office.

Advises clients of existing or potential policies and/or procedures that may effect their requisitions

Coordinates with the Medical Centers Clinical Engineering Departments to inform and monitor the acceptance of capital and minor equipment for use within Perioperative Services locations

Solicits vendor response by approved, procedural methods for specific competitive contracts; selecting the appropriate method, i.e. Request for Information, Requests for Proposal, telephone quotation, Request for Quotation, Request for Bid; Request for Qualification and Quotation, direct negotiation; fully and completely documenting the reasons for process selection.

Analyzes bids for multi-commodity purchase contracts and/or procurement of products with complex features; recaps vendor responses when required in a clear, easy to understand fashion; auditing responses according to established procedures; selecting and informing appropriate parties of the selection in positive, concise fashion.
REQUIRED POSITION QUALIFICATIONS

Bachelor's Degree with an emphasis in a healthcare, supply chain management or other quantitative field.

Three (3) years of experience in procurement and contracting activities in support of a healthcare organization, preferably in the public sector, especially in a research/teaching setting.

Knowledge of medical terminology and items used in a hospital.
Equivalent combination of education and experience may substitute for the stated requirements
UW Medicine – Where your Impact Goes Further
UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

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